Status and Details

This page contains information about:

the status, ownership, approval, review and implementation of this version of this document
contact details for who can help with enquiries about application and interpretation and
a brief summary of changes between this and the previous version.

Because committees and positions can change over time, current information about policy approval pathways should be obtained from policies@melbournepolytechnic.edu.au.

Student Academic Progress (HE) Policy

Show Field Notes

Status	Current	Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date	31st January 2023	This is the date on which this version of the document came into effect.
Review Date	3rd November 2027	The next review of this document is scheduled to commence on this date.
Approval Authority	Higher Education Academic Board	The noted authority approved this version of the document. The Policy Framework Policy defines the current positions and committees that have authority to approve policies and procedures
Approval Date	3rd November 2022	This is the date on which this version of the document was approved by the authorised authority.
Expiry Date	Not Applicable	This is the date on which this version expires. It may still apply, conditionally, after this date.
Policy Implementation Officer	Nicola Cooley Director Higher Education	This is the designated subject matter expert and contact person for enquiries relating to content and implementation
Policy Owner	Nicola Cooley Director Higher Education	This is the member of Executive with responsibility for the document
Enquiries Contact	Nicola Cooley Director Higher Education	General enquiries should be directed to the officer/area listed.

Summary of Changes from Previous Version

This is the first document to be published in Melbourne Polytechnic's new Policy Register. It is basically equivalent to the document that was approved and in effect at the time the migration occurred, except for the numbering system and references, which have been updated to align with the new formatting and current requirements.

Clauses Amended:Policy: All

Version History

Edition 7: Higher Education Academic Board – 3/11/2022 – Student Academic Progress (HE) Policy, updated.

Unsatisfactory Progress redefined as comprising two stages:

i. First stage - At Risk of Unsatisfactory Academic Progress

ii. Second stage - Unsatisfactory Academic Progress

At Risk of Unsatisfactory Progress during the semester has been replaced by early intervention triggers and strategies to support retention and satisfactory progress in the course. Academic progress standards and satisfactory academic progress requirements added.

Appeals following Academic Progress Review meetings changed to 10 working days. Academic Progress Review and Academic Progress Panel appeals to the Director of Higher Education is the final stage of the internal academic appeals process at Melbourne Polytechnic.

Option to seek an external review with the Victorian Ombudsman added.

Edition 6: Academic Board – 6/06/2019 – Student Academic Progress (HE) Policy, updated.

Unsatisfactory Progress redefined as comprising three stages:

i. At Risk of Unsatisfactory Progress leading to an Early Intervention meeting;

ii. Unsatisfactory Progress leading to an Academic Progress Review meeting;

iii. Continued Unsatisfactory Progress leading to an Academic Progress Panel meeting (for repeat instances).

Edition 5: Academic Board – 10/11/2017 – Student Academic Progress (HE) Policy, updated.

Students required to lodge an Appeal within 20 working days from the date of notification from the Academic Progress Panel rather than from receipt of the notification.

Edition 4: Academic Board – 7/09/2017 – Student Academic Progress (HE) Policy, previously titled,

Higher Education Academic Progress Policy – P/HE/D/4/060, updated. The revised policy includes the following:

- International study load has been added.

- Expected completion time has been standardised for both full time and part time students to 10 years.

- Following the initial meeting with the Head of Program (Academic Progress Review Meeting), to discuss and implement intervention strategies, progress will be monitored across the semester and the Head of Program and the student will have a subsequent meeting to determine improvement.

- It is recommended that following discussion with Head of Program, At Risk students develop their own improvement plan and review regularly to assist with maintaining satisfactory academic performance.

- A submission demonstrating changes in circumstances and proposed action plan to improve academic performance and substantiate continued enrolment in the course has been added as a precursor to a student attending an Academic Progress Panel.

- Decision outcomes of an Academic Progress Panel have been added.

- Appeals to be lodged with the Deputy CEO to prevent any possible perceived conflict of interest.

- Grounds for Appeal added.

Edition 3: Academic Board – 13/05/2016 – Higher Education Academic Progress Policy – P/HE/D/4/060, updated.

Alignment with new operational structure and branding. Clarification of "at risk" definition and triggers (item 7). Extension of allowable APP Meeting outcomes (item 8). Addition of appeal process (item 12).

Edition 2: David Drape, Deputy CEO & Head of Programs – 6/08/2013 – Higher Education Academic Progress Policy – P/HE/D/4/060, updated.

Update details: HEAC Academic Policy Working party undertook a major review of the policy. The review included formalised Academic Progress Review Meeting (APRM) for early intervention for at risk students of unsatisfactory academic progress and the Results Review Meeting (RRM) to formalise the degree level pre-CEM meeting.

Edition 1: Institute Board – 25/08/2008 – New Higher Education Academic Progress Policy – P/HE/D/4/060, to define unsatisfactory academic progress.

09/10/2024: Position name changed from Executive Director Academic Operations (EDAO) to Executive Director Education Excellence (EDEE)