Status and Details

This page contains information about:

the status, ownership, approval, review and implementation of this version of this document
contact details for who can help with enquiries about application and interpretation and
a brief summary of changes between this and the previous version.

Because committees and positions can change over time, current information about policy approval pathways should be obtained from policies@melbournepolytechnic.edu.au.

Acceptable Usage (Staff) Policy

Show Field Notes

Status	Current	Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date	3rd January 2025	This is the date on which this version of the document came into effect.
Review Date	14th May 2029	The next review of this document is scheduled to commence on this date.
Approval Authority	Chief Executive	The noted authority approved this version of the document. The Policy Framework Policy defines the current positions and committees that have authority to approve policies and procedures
Approval Authority - Admin Changes	Executive Director Finance, Reporting, Assurance and Marketing	The noted authority approved administrative changes to this version of the document.
Approval Date	18th December 2024	This is the date on which this version of the document was approved by the authorised authority.
Expiry Date	Not Applicable	This is the date on which this version expires. It may still apply, conditionally, after this date.
Policy Implementation Officer	David Glimsholt Director, Information Management and Security	This is the designated subject matter expert and contact person for enquiries relating to content and implementation
Policy Owner	Joseph Santiago Executive Director Finance, Reporting, Assurance and Marketing	This is the member of Executive with responsibility for the document
Author	David Glimsholt Director, Information Management and Security	This is the author of record for this version of the document.
Enquiries Contact	David Glimsholt Director, Information Management and Security Information Management and Security	General enquiries should be directed to the officer/area listed.

Summary of Changes from Previous Version

Acceptable Usage (Staff) Policy, reviewed and updated with minor amendments as follows:

Added clause 26 around sending faxes.

As part of the Right Fit For Risk (RFFR) security uplift there were 12 incomplete controls identified around mobile device handling and use and disposal of multi-function devices (print, copy, fax and scan). To address these controls, a Mobile Device Usage and Management Standard has been developed, and the Records Disposal Guideline has been updated to include disposal guidance around MFDs.

To reference the new standard and updated Guideline 2 new clauses 63 and 87 have been added to this Policy.

Clauses Amended:Policy: 26, 63, 87