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This page provides a master list (in alphabetical order, by title) of all Melbourne Polytechnic policies and procedures (administrative, governance and academic). Documents that relate to the administration and management of the Institute are marked with a Shield and are restricted to staff.  Access to these policies and procedures is via staff login.

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  • Academic Integrity (Students) ProcedureThe purpose of this procedure is to:
    a. promote a culture of academic integrity in learning, teaching, scholarship, and research
    b. describe processes to support and maintain student academic and research integrity and prevent academic or research misconduct
    c. describe actions and penalties for suspected breaches of academic or research integrity.
  • Academic Integrity PolicyActing with integrity is at the heart of all Melbourne Polytechnic’s operations. Everyone associated with the Institute is expected to uphold high ethical standards in their day-to-day conduct to ensure that decision-making and actions are conducted with integrity and transparency.
    (2) The purpose of this policy is to:
    a. promote a positive culture of academic integrity across the Institute that aligns with Melbourne Polytechnic’s vision and values
    b. describe the roles and responsibilities of students, staff and others involved in academic activities at or on behalf of Melbourne Polytechnic that support academic integrity
    c. describe actions considered potential breaches of academic integrity and the procedures to be followed to address these.
  • Academic Promotions (HE) PolicyThe purpose of this policy is to outline the promotion pathway for Higher Education academic staff by recognising and rewarding performance and achievements in academic work.
  • Academic Promotions (HE) ProcedureThis procedure outlines academic promotion processes and requirements for Higher Education academic staff to ensure equity, transparency, and consistency.
  • Acceptable Usage (Students) PolicyThis policy sets out the requirements and expectations of students when using Melbourne Polytechnic Information Technology (IT) resources and network.
  • Adding a New Course into CIS ProcedureThe intent of this procedure is to describe the process and assigns responsibility for adding a new course to CIS for publication.
  • Adding, Reviewing or Removing VET and HE Course Information on the Website ProcedureTo ensure information relating to VET and Higher Education courses is current and sufficient for existing course outlines in the CIS and the Melbourne Polytechnic website. For new course pages and outlines refer to Adding a New Course in to CIS Procedure. For non-course webpages refer to Handling Web Pages on Institute Websites Procedure. Changes to Short Courses and Institute Accredited Courses should be referred to Short Courses department.
  • Administration of Student Enrolment, Fees and Charges PolicyThis Policy has been developed to advise institute staff, prospective and current students that Melbourne Polytechnic complies with initiatives, rules and requirements of both State and Federal Governments in relation to the administration of student enrolments, fees and charges. 2018-19 Skills First TAFE VET Funding Contract Higher Education Support Act (HESA) 2003 VET Provider Guidelines VET Student Loans (Courses and Loan Caps) Determination 2016 VET Student Loans (Charges) Regulations 2017 Education Services for Overseas Student (ESOS) Act 2000.
  • Advertising PolicyThis policy describes a centralised approach for all advertising that is aligned with Melbourne Polytechnic strategic plan, meets the targets set by the Institute and complies with the MAMS Contract between Victorian Government, Dentsu Mitchells (campaign advertisement booking agency) and Zenith Optimedia (functional advertising booking agency). For definitions of campaign advertising and functional advertising, please refer to the paragraph named ~Categories of Melbourne Polytechnic Advertising’ below. The purpose is to manage the development, authorisation and usage of advertising and promotional material to ensure: • a consistent brand message is demonstrated • advertising is part of integrated marketing campaigns • regular evaluation and analysis of advertisement effectiveness for future campaigns is collected • All advertising complies with all relevant Federal, State and Local Government legislation, regulations, guidelines, codes of practice, standards, awards and the policies of. Melbourne Polytechnic.
  • Amendment to Student Enrolment Record on SMS (VET) ProcedureThis procedure describes the process and assigns responsibility to request the following amendments to the student record on the Student Management System (SMS) for domestic and offshore enrolments:
    i. Amendment to Class Enrolment
    ii. Amendment to Unit of Competency End Date
    iii. Amendment to Results
  • Analytics Asset Governance PolicyThis policy sets out the requirements for the development and maintenance of Melbourne Polytechnic’s enterprise analytics assets. (2) The purpose of this policy is to:
    a. Define the guiding principles for all enterprise analytics assets
    b. Establish consistent and streamlined governance processes in accordance with the Analytics Asset Governance procedure
    c. Define responsibilities and accountabilities across the asset lifecycle
    d. Ensure all assets comply with relevant legislation, regulations and policies
  • Analytics Asset Governance ProcedureThis procedure outlines the governance processes that apply to the development and maintenance of enterprise analytics assets, as follows:
    a. Develop Asset
    b. Audit Asset
    c. Change Asset d. Retire Asset.
  • Animal Ethics Complaints, Non-Compliance and Adverse Events ProcedureThe purpose of this Procedure is to describe the procedure for addressing: a. Complaints, b. Non-Compliance and c. Unexpected Adverse Events that are associated with the care and use of Animals for Teaching Activity and research purposes at Melbourne Polytechnic. (2) Non-Compliance and (3) Unexpected Adverse Events that are associated with the care and use of Animals for Teaching Activity and research purposes at Melbourne Polytechnic.
  • Animal Ethics Conduct of Projects Procedure The purpose of this procedure is to document: a. how Animal Ethics Projects should be conducted.
  • Animal Ethics Conscientious Objection Procedure The purpose of this procedure is to document: a. the procedure for Students to raise a Conscientious Objection.
  • Animal Ethics PolicyThe purpose of the Animal Ethics Policy is to provide a framework for ensuring the ethical, humane and responsible treatment of Animals for the purposes of teaching, learning and researching at Melbourne Polytechnic. The Animal Ethics Policy is consistent with all the relevant statutes, Codes and guidelines including the Australian Code for the Care and Use of Animals for Scientific Purposes 8th Edition 2013 ~the Code’ and the Prevention of Cruelty to Animals Act 1986 (Victoria) ~the Act’.
  • Annual and Recurring Promotional Publications ProcedureTo produce promotional publications for Melbourne Polytechnic courses that are published annually, or at regular periods throughout the year, which are accurate, up-to-date and effectively market Melbourne Polytechnic courses and services to targeted audiences.
  • Annual Workforce Review and Conversion (Teaching Staff) ProcedureThe aim of the Annual Workforce Review and Conversion to Ongoing Employment Procedure is to ensure a consistent approach in managing the process of conversion to ongoing employment for eligible employees employed under the Victorian TAFE Teaching Staff Agreement 2018.
  • Application for Study Leave PolicyMelbourne Polytechnic is committed to lifelong learning and career pathways for all staff. This policy formalises Melbourne Polytechnic practices in relation to study support for staff to undertake higher qualifications.
  • Approval Process to Vary Published Tuition Fee Rates ProcedureTo provide the process to be followed for requesting approval to vary published Tuition Fee Rates.
  • Articulation Agreement PolicyThe purpose of this policy is to: a. Guide the creation and review of articulation arrangements within Melbourne Polytechnic and with external institutions. b. Ensure articulation arrangements enable students to achieve their learning objectives whilst maintaining the academic standards of qualifications. c. Enable tracking of the currency and success of all articulation agreements.
  • Articulation Agreement ProcedureThis procedure outlines the process to create, approve and monitor the success, of articulation agreements at Melbourne Polytechnic.

    Articulation arrangements are to be approved in accordance with the principles contained in the Higher Education Standards Framework (Threshold Standards), the Australian Qualifications Framework AQF Qualifications Pathways Policy.
  • Assessment (HE) ProcedureThis procedure describes assessment design and delivery processes. This procedure is a part of the Melbourne Polytechnic Assessment Framework and responds to the Assessment, Credit and Moderation (HE) Policy.
  • Assessment (VET and Foundation) PolicyThis Policy outlines the framework for assessment of VET, Foundation and Senior Secondary programs undertaken by and on behalf of Melbourne Polytechnic. It also identifies responsibilities and accountabilities for effective implementation.
  • Assessment (VET and Foundation) ProcedureThis procedure describes the processes associated with assessment of VET, Foundation and Senior Secondary programs undertaken by and on behalf of Melbourne Polytechnic and assigns responsibility for their effective implementation.
  • Assessment Validation (VET and Foundation) PolicyValidation is a quality process that reviews a statistically valid sample of learner assessments to confirm Melbourne Polytechnic’s assessment system consistently produces valid assessment judgements.

    The purpose of this policy is to: a. provide a framework for ongoing validation of the assessment of VET training products undertaken by and on behalf of Melbourne Polytechnic b. ensure Melbourne Polytechnic meets the validation requirements outlined in the Standards for Registered Training Organisations 2015.
  • Assessment Validation (VET and Foundation) ProcedureTo describe the process and assign accountabilities and responsibilities for validating assessments of VET training products delivered by and on behalf of Melbourne Polytechnic.
  • Assessment, Credit and Moderation (HE) PolicyThe purpose of this policy is to outline the assessment framework for Higher Education courses ensuring quality student assessment and consistency with Higher Education Standards Framework (Threshold Standards) 2021.
  • Attendance ProcedureMelbourne Polytechnic Attendance Procedure has been developed to provide standards for employees’ attendance in the workplace. The intention of this procedure is to promote:
    - flexibility in working arrangements where personal related problems exist for individual employees;
    - utilisation of effective support services;
    - effective measurement and management of absenteeism;
    - the role of managers in supporting staff where agreed to make up for absences;
    - implement management plans for absences due to serious illnesses; and
    - effective communication and recording of leave.
  • ATTP - Completion of Apprenticeship and Traineeship ProcedureThis procedure outlines the process to issue AQF Awards on the completion of an Approved Training Scheme to Apprentices and Trainees in accordance with the VET Funding Contract and the 2015 Standards for Registered Training Organisations (RTOs).
  • ATTP Delivery ProcedureTo ensure that Apprenticeship/Traineeship (A/T) training is processed and delivered in accordance with the Institute’s TAFE VET Funding Contract Skills First Program and complies with current Guidelines about Apprenticeship/Traineeship Training Delivery requirements.
  • Authentication PolicyThe purpose of this policy is to reduce the risk associated with unauthorised access to Melbourne Polytechnic’s (MP) Information assets & systems by establishing defined principles around the use of strong authentication controls and direct their application and use. This policy alongside the associated Authentication Standard ensures that MP aligns with the industry best practices around passwords in accordance with the National Institute of Standards and Technology (NIST) Special Publication 800-63b (June 2017).