View Policies A - Z
This page provides a master list (in alphabetical order, by title) of all Melbourne Polytechnic policies and procedures (administrative, governance and academic). Documents that relate to the administration and management of the Institute are marked with a and are restricted to staff. Access to these policies and procedures is via staff login.
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- Incident Reporting Equipment and Buildings ProcedureThe intent of this procedure is to describe the process and assign responsibility to the relevant staff to ensure that all incidents involving loss or potential loss to the Institute are reported.
- Incident Reporting Motor Vehicle ProcedureThe intent of this procedure is to describe the process and assign responsibility to the relevant staff to ensure that all motor vehicle accidents are reported and documented for insurance and Institute loss purposes.
- Individual Development Plan PolicyMelbourne Polytechnic is committed to supporting its employees to reach their full potential and to accomplish their career goals and aspirations. The purpose of this policy is to provide a framework to promote a high performing culture which nurtures outstanding performance and manages performance improvements and to ensure a consistent approach is followed. An Individual Development Plan (IDP) review is not intended to replace ongoing informal feedback and recognition which should occur regularly throughout a review period. It is an effective tool to document a plan that clearly identifies development opportunities and recognises the employee’s contribution towards Melbourne Polytechnic’s strategic objectives. In addition the IDP process should not be used to address performance issues which are to be dealt with in accordance with Melbourne Polytechnic’s Employment Procedures.
- Induction for Melbourne Polytechnic Board Members ProcedureProvide induction for all new Board Members.
- Industry Engagement (VET and Foundation) PolicyThe purpose of this policy is to:
a. provide a framework for ongoing engagement of industry by Melbourne Polytechnic academic staff.
b. ensure Melbourne Polytechnic meets the IE requirements outlined in the Standards for Registered Training Organisations 2015.
- Industry Engagement (VET and Foundation) ProcedureTo describe the process and assign accountabilities and responsibilities for Industry Engagement (IE) of VET training products and Institute Accredited Courses (IAC) delivered by Academic Operations within the VET and Foundation Directorates on behalf of Melbourne Polytechnic.
- Information Security Awareness PolicyThe purpose of this policy is to raise the awareness of information security, and to inform and highlight the responsibilities staff, third party staff and volunteers have regarding their information security obligations. (2) Effective information security requires the awareness and proactive support of all staff, supplementing and making full use of the technical security controls. This is important in the case of social engineering attacks and frauds, for example, which directly target vulnerable humans rather than IT and network systems. (3) Without adequate information security awareness, staff are less likely to recognize or react appropriately to information security threats and incidents and are more likely to place information in danger through ignorance and carelessness.
- Information Security Classification PolicyThe purpose of this policy is to ensure that Melbourne Polytechnic’s (MP) records and information are appropriately classified throughout their lifetime in accordance with MP’s regulatory requirements, including the Victorian Protective Data Security Framework (VDPSF) under the Privacy Data Protection Act 2014 (Vic).
- Information Security Classification ProcedureThis procedure details the processes, steps and responsibilities that must be observed to ensure that Melbourne Polytechnic (MP) appropriately applies Information Security Classifications to all records and information that it creates, manages and receives in accordance with legislative requirements.
- Information Security Risk PolicyThe purpose of this policy is to allow Melbourne Polytechnic (MP) to establish a consistent and streamlined information security risk management process that enables the polytechnic to identify and manage security and privacy risks in a timely manner, and to facilitate compliance with applicable state and federal laws and regulations, as well as protect the confidentiality, integrity, and availability (CIA) of MP Information Assets and enable informed decisions regarding risk tolerance and acceptance.
(2) This policy has been developed to provide guidelines for managing security and privacy risks, and:
- To ensure that management of security and privacy risks are consistent with the business strategy and objectives of MP and the overarching risk management strategy
- To achieve privacy protections for individuals and security protections for information assets through the implementation of appropriate risk treatment plans
- To facilitate the integration of security and privacy requirements and controls into the enterprise architecture, procurement processes, system development and management processes, and business processes.
(3) This policy is part of the MP’s Information Security Management Policy Framework for the effective protection of MP’s information assets, and it reflects the intent of the Victorian Protective Data Security Framework (VPDSF) and overall security strategy of the polytechnic.
- Information Session (VET) ProcedureInformation Sessions provide a platform for Melbourne Polytechnic to showcase its key points of differentiation, its courses and campus facilities. Through face-to-face and online interactions with teaching staff and Education and Course Advisors, prospective students are shown high levels of customer service that contribute significantly to conversion of prospects into students.
- Information Technology Resources (All Users) PolicyThis policy sets out the requirements for Melbourne Polytechnic users when using, accessing or purchasing information technology (IT) resources.
- Institute Letterhead PolicyTo ensure proper use and authorisation of Institute letterhead.
- Institute Websites and Portal PolicyThe purpose of this policy is to set out the way in which Northern Melbourne Institute of TAFE (the Institute) manages its websites and staff portal.
- Institute Websites and Staff Portal ProcedureTo ensure that information on the Northern Melbourne Institute of TAFE (the Institute) websites are updated in a consistent manner.
- Integrity Framework PolicyThe purpose of the Integrity Framework Policy is to consolidate the key standards of conduct and accountabilities for all Melbourne Polytechnic Board members, employees, external committee members and associates into a single policy. The Policy brings together all the instruments that collectively establish a framework for Integrity at Melbourne Polytechnic.
- Intellectual Property PolicyIn order to protect Melbourne Polytechnic’s Intellectual Property (IP) and to prevent the unauthorised use of third party IP, all staff and students are required to familiarise themselves with and adhere to this policy and associated procedures.
This policy covers:
- Ownership of IP created by staff, students and others using Melbourne Polytechnic’s resources
- Use of materials protected by third party IP rights
- Attribution requirements and Moral Rights
- Internal Audit CharterThis Charter provides the framework for the conduct of Melbourne Polytechnic’s internal audit function. The mission of internal audit is to enhance and protect organisational value by providing stakeholders with risk-based, objective and reliable assurance, advice and insight. (2) This Charter represents the general authorisation from the Finance, Audit and Risk Committee to conduct a certain scope of work. The specific authorisation to perform the work is the Internal Audit Plan, as approved by the Finance, Audit and Risk Committee. Internal auditors may also carry out special reviews requested by management or the Finance, Audit and Risk Committee at the approval of the Finance, Audit and Risk Committee Chair.
- Internal Auditing ProcedureAudits provide independent and objective assurance, advice and insight adding value to the operations of the Polytechnic. This Procedure outlines the planning, approval, implementation and reporting of Internal Audits along with monitoring any actions required as an outcome. Internal Audits at Melbourne Polytechnic are conducted at planned intervals to determine whether all processes are effectively implemented and maintained. Internal audits aim to be value adding to the Polytechnic and support the student journey and outcomes.
- International and Domestic Travel PolicyThis policy is intended to ensure that all international or domestic travel approved and undertaken by Melbourne Polytechnic staff complies with Melbourne Polytechnic policy and processes.
- International Student Studying on a Student Visa PolicyThis policy outlines Melbourne Polytechnic’s requirements to ensure compliance and adherence to the Education Services for Overseas Students (ESOS) legislative framework, that encompasses both the Education Services for Overseas Students Act 2000 (Cth) and the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2018 (The National Code).
- International Students Appointment and Monitoring of Education Agents ProcedureTo ensure that Melbourne Polytechnic meets the requirements of the Education Services for Overseas Students (ESOS) Act and the National Code of Practice for Providers of Education and Training to Overseas Students 2018 (National Code 2018) in the assessment, evaluation and appointment of education agents for the referral of prospective international students to the institute.
- International Students Course Progress and Attendance ProcedureThe purpose of this procedure is to outline Melbourne Polytechnic’s terms and conditions relating to the monitoring pf international students’ course progress and, where applicable, attendance for each course in which the student is enrolled, with adherence to the requirements of the ESOS legislative framework, including the Education Services for Overseas Students Act 2000 (Cth), National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2018 (the National Code).
- International Students Critical Incident ProcedureMelbourne Polytechnic has obligations under the Education Services for Overseas Students Act 2000 (Cth) (the “ESOS Act”), which regulates the delivery of education and training courses to students who come to Australia to study on a student visa. Melbourne Polytechnic must have a documented procedure that details actions required to be taken in the event of a critical incident involving an International student.
- International Students Deferral Suspension Cancellation of Enrolment ProcedureThe purpose of this procedure is to outline Melbourne Polytechnic’s terms and conditions relating to international student deferrals, suspensions, leave of absences and cancellations, with adherence to the requirements of the ESOS legislative framework, including the Education Services for Overseas Students Act 2000 (Cth), National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2018 (the National Code).
- International Students Withdrawal Transfer and Refund ProcedureThe purpose of this procedure is to outline Melbourne Polytechnic’s terms and conditions relating to international student withdrawals, transfers and refunds. This procedure adheres to the requirements of the ESOS legislative framework, including the Education Services for Overseas Students Act 2000 (Cth), National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2018 (the National Code), Tuition Protection Service (TPS) framework, and related legislative instruments.
- Interstate, Overseas Travel Request Approval ProcedureTo specify the process for requesting and approving interstate/overseas travel.