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This page provides a master list (in alphabetical order, by title) of all Melbourne Polytechnic policies and procedures (administrative, governance and academic). Documents that relate to the administration and management of the Institute are marked with a Shield and are restricted to staff.  Access to these policies and procedures is via staff login.

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  • Scholarship (HE) PolicyScholarship is a core and valued part of the academic role which contributes to an organisational culture of evidence-based continuous improvement, collegiality and overall success. Academics’ engagement in scholarship enhances capability for teaching, the curriculum and student learning more broadly. This policy sets out the expectations and approach for academics to engage in scholarship at Melbourne Polytechnic.
  • Scholarship (HE) ProcedureScholarship is a core and valued part of the academic role, which builds a culture of evidence-based continuous improvement, collegiality and overall success. This procedure sets out the process for academics, managers of academics and Melbourne Polytechnic senior managers to meet the requirements of the Melbourne Polytechnic Scholarship Policy.
  • Scholarships PolicyMelbourne Polytechnic and various benefactors fund a number of scholarships and awards to support and recognise the achievements of students. Some are open to all enrolled or enrolling students; others are restricted to students or enrolling students in particular courses or at particular campuses. The aim of this policy is to: (1) To provide a framework for the management and implementation of both domestic and international Melbourne Polytechnic’s Scholarships. (2) To ensure that the institute meets its obligations delivering scholarships from Temporary Work (Skilled) visa (subclass 457 visa).
  • Scope of Registration (VET and Foundation) ProcedureThis procedure outlines the processes for managing and making changes to Melbourne Polytechnic’s Scope of Registration and CRICOS Register for VET and Foundation courses.
  • Security PolicyThis policy outlines the security arrangements at Melbourne Polytechnic campuses.
  • Security ProcedureTo outline the processes involved in the management of security services offered at Melbourne Polytechnic.
  • Selection and Admission (HE) PolicyThe purpose of this Selection and Admission Policy is to specify requirements for the selection and admission of students to Melbourne Polytechnic higher education courses.
  • Selection and Admission (HE) ProcedureThe intent of this procedure is to describe selection and admission processes and assign responsibility for effective implementation across Higher Education courses.
  • Selection and Appointment of Casual Teachers ProcedureTo select, appoint and induct casual teachers.
  • Sexual Harm Prevention and Response PolicyThe policy emphasizes that no form of sexual harm will be tolerated and expresses MP's commitment to take positive action to both prevent and respond to sexual harm. The policy defines sexual harm and assigns responsibilities for prevention and response to sexual harm.
  • Sexual Harm Response ProcedureThe Procedure defines sexual harm and provides:
    a. students and staff with clear information about how to make a disclosure regarding sexual harm;
    b. information to staff on how to respond if a disclosure is made to them;
    c. referral information on internal and external support services;
    d. clear information about record keeping requirements by Melbourne Polytechnic.

  • Skills and Learning Recognition (VET) PolicyThe purpose of the Skills and Learning Recognition (VET) Policy is to outline the framework for granting credit transfer and Recognition of Prior Learning (RPL)/ Current Competence (RCC) at Melbourne Polytechnic.
  • Skills and Learning Recognition, Credit Transfer and RPL (VET and Foundation) Procedure(Future)The purpose of this Skills and Learning Recognition " Credit Transfer and RPL (VET and Foundation) Procedure is to outline the process for monitoring and assessing Credit Transfer and Recognition of Prior Learning (RPL) applications for individual units of competency at Melbourne Polytechnic.
  • Smoke Free PolicyThe purpose of this Policy is to provide Melbourne Polytechnic staff, students, visitors, lessees and contractors with a safe and healthy smoke and tobacco free working and learning environment.
  • Social Media PolicyThis policy has been developed to provide standards to employees, independent contractors and consultants for the use of social media in the office, professional and personal use. The intention of this policy is to establish a culture of openness, trust and integrity in activities around Web 2.0, that is Web applications that facilitate interactive information sharing, interoperability, user-centered design and collaboration for example Facebook, Instagram, Snapchat, LinkedIn, Yammer and Twitter.
  • Social Procurement PolicyThe purpose of this Policy is to provide a framework that will:
    - advance the development of social value considerations into Melbourne Polytechnic~s (MP) procurement, and
    - encourage suppliers to increase the social value provided through the supply of their goods and services.
  • Space Management PolicyThis policy governs the management and utilisation of all space resources within Melbourne Polytechnic to achieve strategic priorities and ensure operational effectiveness.
  • Space Management ProcedureSpace is managed centrally by Facilities and Assets. Space is defined as new, additional or temporary space. This procedure applies to office and general purpose space. For teaching space please refer to the Time Tabling procedure.
  • Special Circumstances for Refunds (Certificate I-IV) ProcedureThe purpose of this procedure is to describe the process and assign responsibility for the application of a refund for Certificate I-IV, where application is made on, or after, 28 days of the confirmed course commencement. This procedure provides a fair, equitable and transparent process for applying for and assessing applications for refund for domestic students.
  • Staff and Student Diversity and Inclusion PolicyThe Board and Management of Melbourne Polytechnic are committed to providing an environment that places value on diversity and inclusion for all employees and students. The institute offers equal opportunity and does not tolerate discrimination and harassment. This Diversity and Inclusion policy articulates Melbourne Polytechnic’s approach to Diversity and Inclusion. This policy has particular relevance to the importance of cultural connection for all employees and students who are part of the Institute. This policy sets out how we advocate for and work collaboratively with those who need our support, who may also be vulnerable or marginalised, whilst acknowledging their skills, expertise and contribution to a rich, innovative and responsive training organisation.
  • Statement of Equivalent Professional Experience (HE) ProcedureThis procedure outlines the process for assessing equivalent professional experience for higher education academic staff when:
    - recruiting staff
    - academic staff who do not hold the relevant qualification are applying for promotion
    - demonstrating academic standards for accreditation purposes
  • Student Academic Progress (HE) PolicyThe purpose of this policy is to outline the principles and standards for assessing and supporting student academic progress for Higher Education students.
  • Student Academic Progress (HE) ProcedureThis procedure supports the Student Academic Progress (HE) Policy by:
    a. describing how Higher Education students academic progress is identified and monitored.
    b. describing how Higher Education students who are not maintaining satisfactory academic progress requirements are supported.
    c. describing how Higher Education students whose academic progress does not improve will be managed.
  • Student Code of Conduct GuidelinesMelbourne Polytechnic is committed to providing an inclusive learning environment that ensures students have access to positive learning experiences, are respected and respectful, feel valued and safe and benefit from campus life.

    The Student Code of Conduct outlines the expected standards of behaviour for all students in order to contribute to a supportive and fair learning environment.
  • Student Complaints and Appeals PolicyThe main purpose of this Policy is to provide a framework within which:
    a. students may lodge complaints and appeals with Melbourne Polytechnic; and
    b. Melbourne Polytechnic handles student complaints and appeals.
  • Student Complaints and Appeals ProcedureThe main purpose of this procedure is to describe the process and assign responsibility for the management of student complaints and related appeals processes that support the Student Complaints and Appeals Policy.
  • Student Discipline PolicyThe purpose of this policy sets out:
    a. the powers and processes by which a student of Melbourne Polytechnic may be disciplined by Melbourne Polytechnic for engaging in misconduct; and
    b. the processes by which a student can appeal Melbourne Polytechnic’s decisions regarding discipline.
    (2) This policy should be read in conjunction with the Student Code of Conduct Guidelines.
    (3) This policy has transition implementation phases as outlined in clauses 10 and 11.
  • Student Discipline ProcedureThe purpose of this procedure sets out the processes by which a student:
    a. may be disciplined by Melbourne Polytechnic for engaging in misconduct; and
    b. how they can appeal Melbourne Polytechnic’s decisions regarding discipline.
    (2) This procedure has transition implementation phases as outlined in clauses 5 and 6.
  • Student Equal Opportunity, Discrimination and Harassment PolicyThe main purpose of this Policy is to create an inclusive education and training environment for all prospective and current students seeking to, or studying at Melbourne Polytechnic. The Institute is committed to providing a positive learning experience, celebrating diversity and ensuring equal opportunity for all students that is free from discrimination, harassment, sexual harassment, bullying and victimisation. Melbourne Polytechnic will: (i) ensure that current and prospective students are informed about their rights and responsibilities with respect to discrimination, harassment, sexual harassment, bullying and victimisation; (ii) not tolerate any discrimination, harassment, sexual harassment, bullying or victimisation of students; (iii) encourage the reporting of inappropriate, unacceptable situations and behaviour through appropriate channels of reporting; and (iv) ensure that no current or prospective student suffers any reprisals or victimisation as a result of lodging a complaint. Melbourne Polytechnic has provided an effective and accessible procedure for dealing with concerns or complaints relating to any failure or breaches relating to this policy.
  • Student Exchange and Study Abroad PolicyThe purpose of this Policy is to provide a framework for encouraging and facilitating greater student mobility.
  • Student Exchange and Study Abroad ProcedureThis procedure describes inbound and outbound exchange and study abroad processes and assigns responsibility for effective implementation across Melbourne Polytechnic.
  • Student Excursion PolicyThis policy outlines the principles and requirements for conducting student excursion activities at Melbourne Polytechnic and applies to all Melbourne Polytechnic students, staff and individuals engaged through agencies and partner organizations involved with excursion activities.
  • Student Excursion ProcedureThe purpose of this procedure is to:
    a. provide an opportunity for students to gain knowledge and valuable applied learning experiences outside the classroom.
    b. describe the processes that support the safe conduct of excursions.

  • Student Privacy StatementMelbourne Polytechnic is committed to ensuring compliance with relevant privacy legislation, and has established principles of transparency and fairness for the management of personal information and protecting the privacy of those whose information it holds.
  • Student Support PolicyThe purpose of this policy is to provide Melbourne Polytechnic students information about of the range of academic and non-academic student support available to them throughout their student journey in order to maximise their academic success and potential.
  • Subcontracting Training and/or Assessment (VET) ProcedureThe intent of this procedure is to provide the process to seek prior approval from the Department of Jobs, Skills, Industry and Regions (DJSIR) to subcontract training and/or assessment under the 2024-25 TAFE VET Funding Contract.
  • Subject Cancellation (HE) PolicyThe main purpose of this Subject Cancellation (HE) Policy is to provide a framework for cancelling subject offerings and ensuring students are not disadvantaged.
  • Subject Cancellation (HE) ProcedureThe intent of this procedure is to describe the process and assign responsibility for cancelling subject offerings and ensuring students are not disadvantaged.
  • Sundry Promotional Publications ProcedureTo produce sundry promotional publications (other than those produced by Marketing and Communications on an annual or regular basis) for Melbourne Polytechnic courses which are accurate, up-to-date and effectively market Melbourne Polytechnic’s courses and services to targeted audiences.
  • Supporting Students with Disabilities PolicyThe main purpose of this Policy is to create an inclusive education and training environment for all prospective and current students with disabilities seeking to, or studying at Melbourne Polytechnic. The Institute is committed to providing a positive learning experience, celebrating diversity and ensuring equal opportunity for all students with disabilities. Melbourne Polytechnic will: (i) (ii) (iii) Ensure that current and prospective students with disabilities are informed about their rights with respect to equal opportunity, access and participation in education and training. Not tolerate any discrimination, harassment, sexual harassment, bullying or victimisation of students with disabilities. Encourage the reporting of inappropriate, unacceptable situations and behaviour through appropriate channels of reporting. The Institute has provided an effective and accessible procedure for dealing with concerns or complaints relating to any failure or breaches relating to this policy.